Edit the Name of a Document Library in SharePoint Online • hangoutmusicfest.com

Do you end up struggling to handle your doc libraries successfully on account of poorly named or outdated library names? Look no additional! Modifying doc library names is an important side of knowledge administration, serving to you preserve group and improve consumer expertise. Whether or not it is advisable appropriate a typo, align with evolving enterprise wants, or just enhance readability, understanding tips on how to edit doc library names is important for any SharePoint administrator or consumer.

This text will information you thru the step-by-step technique of enhancing doc library names, offering clear directions and useful ideas to make sure a seamless expertise. We’ll cowl every thing from figuring out the suitable permissions to understanding the potential affect of identify adjustments on current hyperlinks and permissions. By the tip of this text, you’ll possess the information and confidence to switch doc library names successfully, enabling you to reinforce the group and accessibility of your SharePoint surroundings.

Moreover, we’ll delve into finest practices for naming doc libraries, exploring methods for creating significant and constant names that align together with your group’s taxonomy and knowledge structure. By following these pointers, you’ll be able to set up a naming conference that facilitates simple navigation, reduces confusion, and ensures that your doc libraries stay organized and environment friendly over time.

Issues Earlier than Modifying

Earlier than embarking on the method of enhancing a doc library identify, it’s important to think about the next essential points.

1. Affect on Present Hyperlinks and References

Altering the identify of a doc library can have an effect on current hyperlinks and references to that library. These could embody hyperlinks, embedded content material, and another references that explicitly level to the unique library identify. It’s essential to evaluate the potential affect on these references and replace them accordingly to keep away from breaking performance.

Mitigation Methods:

Use a hyperlink checker software to establish and replace all affected hyperlinks.
Notify customers and stakeholders of the library identify change to make sure they’ll regulate their references.
Think about using a redirect service to mechanically ahead customers to the brand new library location.

2. Affect on Permissions and Entry

Doc library names are utilized in permission settings to grant or deny entry to particular customers or teams. Modifying the library identify could have an effect on these permissions, doubtlessly denying entry to approved customers. It’s important to overview the permission settings and be certain that the supposed entry rights are maintained after the identify change.

Mitigation Methods:

Verify the permission settings of the library to establish any affected customers or teams.
Replace the permission settings to replicate the brand new library identify.
Notify affected customers and teams in regards to the adjustments to make sure they’ll proceed accessing the library as supposed.

3. Affect on Search and Metadata

Doc library names are used for indexing and search functions. Altering the identify could affect the visibility and retrievability of paperwork throughout the library. Moreover, any metadata related to the library, comparable to tags or content material varieties, could should be up to date to replicate the brand new identify.

Mitigation Methods:

Assess the affect on search outcomes and take steps to make sure that paperwork are nonetheless simply discoverable.
Replace any metadata related to the library, together with tags, content material varieties, and customized columns.
Notify customers and stakeholders of the potential affect on search and metadata.

Utilizing Significant and Concise Names

When enhancing a doc library identify, selecting a significant and concise title is essential. An efficient identify ought to precisely replicate the library’s content material and its goal throughout the group. This enables customers to simply establish and navigate the library, selling effectivity and decreasing confusion.

Listed below are some ideas for creating significant and concise doc library names:

Use key phrases: Embody related key phrases that describe the library’s material. This enables customers to shortly perceive the library’s goal and find the paperwork they want.
Be particular: Keep away from obscure or generic names. As a substitute, present particular particulars in regards to the library’s content material, such because the challenge or division it pertains to.
Preserve it concise: Purpose for a reputation that’s between 3-7 phrases in size. A concise identify improves readability and makes it simpler for customers to recollect.
Keep away from abbreviations or acronyms: Not all customers could also be conversant in particular abbreviations or acronyms. Use full phrases to make sure clear understanding.
Think about the viewers: Take into consideration the customers who will primarily entry the library. Select a reputation that resonates with them and aligns with their wants.

Further Issues

Along with the information above, contemplate the next finest practices for enhancing doc library names:

Use capitalization constantly: Both capitalize the primary letter of every phrase or solely the primary letter of the primary phrase. Keep consistency all through the identify.
Keep away from particular characters: Particular characters, comparable to colons, hyphens, or underscores, can break doc hyperlinks or create compatibility points. Keep on with letters, numbers, and areas.
Use a naming conference: Set up a naming conference for all doc libraries throughout the group. This ensures consistency and simplifies library administration.
Evaluate and replace repeatedly: Because the library’s content material and goal evolve, overview and replace its identify accordingly. This retains the library organized and related.

Examples of Efficient Doc Library Names

Good	Unhealthy
Mission Plan Paperwork	Docs
Advertising Collateral	Advertising Information
Buyer Service Data	Buyer Stuff

Avoiding Areas and Particular Characters

When enhancing a doc library identify, it is essential to keep away from utilizing areas and particular characters. Areas could be interpreted as a separator, which might result in confusion when accessing the library. Particular characters, comparable to commas, semicolons, and colons, may also trigger issues, as they can be utilized for different functions inside SharePoint. As a substitute, use underscores or hyphens to separate phrases within the library identify.

Listed below are some particular examples of areas and particular characters to keep away from:

Areas: Do not use areas within the doc library identify. Use underscores or hyphens as a substitute.
Commas: Do not use commas within the doc library identify. Commas are used to separate listing objects, and might trigger confusion in the event that they’re used within the library identify.
Semicolons: Do not use semicolons within the doc library identify. Semicolons are used to separate statements, and might trigger confusion in the event that they’re used within the library identify.
Colons: Do not use colons within the doc library identify. Colons are used to introduce an inventory or definition, and might trigger confusion in the event that they’re used within the library identify.
Different particular characters: Keep away from utilizing different particular characters, comparable to exclamation factors, query marks, and ampersands, within the doc library identify. These characters could cause issues when the library is accessed or used.

By following these pointers, you’ll be able to assist be certain that your doc library identify is obvious, simple to know, and accessible to all customers.

Listed below are some extra ideas for selecting a doc library identify:

Use a reputation that’s descriptive of the library’s contents.
Preserve the identify quick and to the purpose.
Keep away from utilizing complicated or ambiguous phrases.
Make certain the identify is exclusive throughout the web site.

By following the following pointers, you’ll be able to select a doc library identify that’s each efficient and simple to make use of.

Desk of Characters to Keep away from

Character	Purpose
Area	Will be interpreted as a separator
Comma	Used to separate listing objects
Semicolon	Used to separate statements
Colon	Used to introduce an inventory or definition
Exclamation level	Will be complicated when utilized in a library identify
Query mark	Will be complicated when utilized in a library identify
Ampersand	Could cause issues when the library is accessed or used

Modifying the Doc Library Title in SharePoint On-line

Step 11: Modifying the Doc Library Title by way of PowerShell

PowerShell is a robust software that can be utilized to handle SharePoint websites and libraries. You need to use PowerShell to edit the identify of a doc library by following these steps:

Open the SharePoint On-line Administration Shell.
Hook up with the SharePoint On-line web site that incorporates the doc library.
Run the next command to get the present identify of the doc library:

Get-PnPListItem -Record DocumentLibraryName

Run the next command to replace the identify of the doc library:

Set-PnPListItem -Record DocumentLibraryName -Id DocumentLibraryID -Values @{"Title" = "NewDocumentLibraryName"}

Confirm that the identify of the doc library has been up to date.

Further Data

Listed below are some extra issues to bear in mind when enhancing the identify of a doc library:

The identify of a doc library should be distinctive throughout the web site.
The identify of a doc library could be as much as 255 characters lengthy.
The identify of a doc library can’t include any of the next characters: /, , *, ?, <, >, :, ;, “, |
In case you change the identify of a doc library, any hyperlinks to that library will should be up to date.

Instance

The next instance reveals tips on how to use PowerShell to edit the identify of the doc library named “Paperwork” to “NewDocuments”:

Join-PnPOnline https://contoso.sharepoint.com
Get-PnPListItem -Record Paperwork
Set-PnPListItem -Record Paperwork -Id 1 -Values @{"Title" = "NewDocuments"}

Troubleshooting

In case you encounter any issues when enhancing the identify of a doc library, you’ll be able to attempt the next:

Just remember to have the required permissions to edit the doc library.
Ensure that the identify of the doc library is exclusive throughout the web site.
Ensure that the identify of the doc library doesn’t include any of the next characters: /, , *, ?, <, >, :, ;, “, |

In case you nonetheless have issues, you’ll be able to contact Microsoft assist for help.

Modifying the Doc Library Title in SharePoint On-Premises

16. Modifying the Doc Library Title in SharePoint On-Premises Utilizing PowerShell

Step 1: Set up the SharePoint On-line Administration Shell

Obtain and set up the SharePoint On-line Administration Shell (SPOMgmt) from the Microsoft Obtain Middle: https://www.microsoft.com/en-us/download/details.aspx?id=35588.
Set up the SPOMgmt module utilizing the next command within the PowerShell console:

Set up-Module SharePointPnPPowerShellOnline

Step 2: Hook up with the SharePoint Web site

Join-PnPOnline -Url "https://<your-sharepoint-site-url>"

Step 3: Get the Doc Library Title

$library = Get-PnPWeb -Id "<web-url>"
$libraryName = $library.Title

Step 4: Replace the Doc Library Title

$libraryName = "New Library Title"
$library.Title = $libraryName
$library.Replace()

Step 5: Disconnect from the SharePoint Web site

Disconnect-PnPOnline

Different PowerShell Technique:

Set-PnPList -Id "<document-library-url>" -Title "New Library Title"

Word:

Substitute <your-sharepoint-site-url> and <document-library-url> with the precise SharePoint web site and doc library URLs respectively.
Guarantee that you’ve the required permissions to switch the doc library identify.

Library Title Already Exists Errors

1. Error Dealing with

When creating or enhancing a doc library, chances are you’ll encounter an error if the library identify already exists. To deal with this, it is essential to know the error dealing with mechanisms in place.

2. Present Library with the Similar Title

In case you try and create a library with a reputation that matches an current library, you’ll obtain an error message. This error prevents duplicate libraries with the identical identify, which might result in confusion and knowledge administration points.

3. Library Title Case Sensitivity

It is important to notice that SharePoint library names are case-sensitive. Because of this a library named “Paperwork” is totally different from a library named “paperwork.” Making an attempt to create a brand new library with the identical identify however totally different casing will lead to an error.

4. Errors in Totally different Contexts

The error conduct could differ relying on the context and motion you’re performing:

Making a New Library: When creating a brand new library, you’ll obtain an error if a library with the identical identify already exists.
Modifying an Present Library: In case you try and edit an current library’s identify to match an current identify, additionally, you will obtain an error.
Transferring or Copying a Library: When transferring or copying a library, the vacation spot web site should not have already got a library with the identical identify. In any other case, an error will happen.

5. Error Message Variation

The precise error message you obtain could differ relying on the SharePoint model and settings. Frequent error messages embody:

“A library with this identify already exists.”
“The required library identify already exists.”
“The library identify is already in use.”

6. How one can Deal with Errors

To resolve library identify already exists errors, observe these steps:

Confirm the Library Title: Be certain that the library identify you’re utilizing is totally different from any current library names on the positioning.
Verify Case Sensitivity: Verify that the case of the library identify matches the present library identify if you’re enhancing it.
Select a New Title: If vital, choose a distinct identify for the library that doesn’t battle with current library names on the positioning.

7. Greatest Practices for Library Naming

To keep away from library identify conflicts and enhance knowledge administration, contemplate the next finest practices for naming SharePoint libraries:

Descriptive and Distinctive: Select names that precisely describe the aim of the library and are simple to establish.
Quick and Concise: Preserve library names transient and to the purpose to reinforce readability and navigation.
Keep away from Particular Characters: Use solely alphanumeric characters and areas to keep away from potential compatibility points with totally different browsers and programs.
Think about Synonymity: If potential, keep away from creating libraries with comparable names or synonymous phrases to attenuate confusion.
Use a Naming Conference: Set up a constant naming conference throughout all of your SharePoint libraries to reinforce group and searchability.

8. Further Issues

Along with the steps outlined above, maintain these concerns in thoughts:

Web site Assortment Recycle Bin: In case you delete a library by mistake, you’ll be able to restore it from the positioning assortment recycle bin inside a particular timeframe.
SharePoint Administrator: In case you are unable to resolve the error by yourself, contact your SharePoint administrator for help.
Third-Celebration Instruments: There are third-party instruments out there that may assist handle SharePoint libraries and resolve naming conflicts.

Customizing Doc Library Columns

Including a New Column

So as to add a brand new column to your doc library, navigate to the library in query and choose the “Settings” icon (gear-shaped) situated within the top-right nook of the display screen. From the drop-down menu, select “Library settings.”

Within the “Library settings” web page, scroll right down to the “Columns” part and click on on the “Create column” button. Right here, you will have the choice to configure numerous settings in your new column:

Title: Present a descriptive identify in your column that precisely displays its goal.
Kind: Choose the information sort of your column, comparable to textual content, quantity, date, selection, and so forth.
Description: Enter a quick description to assist customers perceive the aim and context of the column.
Required: Verify this field if you’d like the column to be obligatory for every doc within the library.
Permit a number of values: Allow this feature to permit customers to enter a number of values in a single column for every doc.
Hidden: Verify this field to cover the column from the default doc view. Hidden columns can nonetheless be included in views and type templates however usually are not seen in the usual library view.

As soon as you have configured the column settings, click on on the “OK” button to create the brand new column.

Modifying a Column’s Properties

To edit the properties of an current column, navigate to the doc library containing the column and choose the “Settings” icon. From the drop-down menu, select “Library settings.”

Within the “Library settings” web page, scroll right down to the “Columns” part and hover over the column you want to edit. An arrow icon will seem to the suitable of the column identify. Click on on the arrow icon and choose “Edit” from the drop-down menu.

This may open the “Edit column” dialogue field, the place you’ll be able to modify the next properties:

Title: Change the identify of the column.
Kind: Change the information sort of the column.
Description: Edit the outline of the column.
Required: Allow or disable the obligatory requirement for the column.
Permit a number of values: Allow or disable the choice to permit a number of values within the column.
Hidden: Allow or disable the hidden standing of the column.

After making your adjustments, click on on the “OK” button to avoid wasting the modifications.

Deleting a Column

To delete a column from a doc library, navigate to the library containing the column and choose the “Settings” icon. From the drop-down menu, select “Library settings.”

Within the “Library settings” web page, scroll right down to the “Columns” part and hover over the column you want to delete. An arrow icon will seem to the suitable of the column identify. Click on on the arrow icon and choose “Delete” from the drop-down menu.

This may immediate you with a affirmation dialogue field. Click on on the “OK” button to verify the deletion.

Column Sorts

SharePoint presents all kinds of column varieties to satisfy totally different wants. Listed below are among the generally used column varieties:

Column Kind	Description
Single line of textual content	Shops a single line of textual content, as much as 255 characters.
A number of strains of textual content	Shops a number of strains of textual content, as much as 63,999 characters.
Quantity	Shops numeric values.
Date and Time	Shops date and time values.
Selection	Permits customers to pick a price from a pre-defined listing of choices.
Lookup	Hyperlinks to a column in one other listing or library.
Particular person or Group	Shops the names of customers or teams.

How To Edit A Doc Library Title

Libraries could be renamed to match your group’s requirements and to group associated libraries collectively. For instance, a corporation would possibly rename Advertising Collateral Library to Collateral Library and transfer it underneath a brand new Paperwork library.

From the positioning actions menu , choose Web site contents.
Choose Paperwork(or the identify of the library that incorporates the library that you simply wish to rename).
Hover over the identify of the library that you simply wish to rename and choose the ellipsis (…) on the suitable.
Choose Edit.
Underneath Title, edit the library identify.
Underneath Description (elective), edit the library description.
Choose Save.

Folks additionally ask about 115 How To Edit A Doc Library Title

How can I rename a library in SharePoint?

To rename a library in SharePoint, observe these steps:

Go to the SharePoint web site that incorporates the library.

Click on on the "Settings" gear icon within the top-right nook.

Click on on "Web site Contents" within the left-hand menu.

Discover the library that you simply wish to rename and click on on it.

Click on on the "Edit" button within the top-right nook.

Underneath the "Title" area, enter the brand new identify for the library.

Click on on the "Save" button.

How can I modify the identify of a SharePoint doc library?

To alter the identify of a SharePoint doc library, observe these steps:

Open the SharePoint web site that incorporates the library.

Click on on the "Settings" gear icon within the top-right nook.

Click on on "Web site Contents" within the left-hand menu.

Discover the library that you simply wish to rename and click on on it.

Click on on the "Edit" button within the top-right nook.

Underneath the "Title" area, enter the brand new identify for the library.

Click on on the "Save" button.